MallowBooks handles the tedious part of write-up, categorizing bank activity accurately, so your review time drops from hours to minutes. Here is what is under the hood.
MallowBooks builds a memory from a client's General Ledger, so recurring vendors get coded the same way every month. The more you use it, the less there is to review.
History matches come first. The AI is asked only about transactions it has never seen, which keeps categorization accurate and costs low. You are never paying a model to re-answer what your books already know.
Zelle payments, ACH company entries, debit-card noise, tolls, and internal transfers are normalized automatically, so the same real vendor is recognized month to month, not treated as five different names.
Money in can be coded to customers and money out to vendors, with a per-client setting and a per-row override. Deposits and payments land where they belong without hand-sorting.
MallowBooks flags brand-new vendors and customers that need to be created in QuickBooks first, with a one-click list to add them. No more failed imports because a name did not exist yet.
Copy and paste a vendor or account between rows, apply one choice to every matching transaction at once, and undo anything. Review is built for people who live at the keyboard.
Get one Excel file with sheets laid out for Batch Enter Transactions: checks, deposits, and credit card. Open it, paste, done. No reformatting, no template wrangling.
MallowBooks runs from a folder on Windows. There is no server to set up and no cloud upload of client data. It launches, it works, and your client records never leave the machine.
Local Windows app. Data stays on your machine.
The fastest way to understand MallowBooks is to see it run on your own client's data. No commitment, no cloud upload.
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